Minutes Called to order by Tom at 4:02 Introductions Present: Tatiana Gant (MAC), Connie Jenkins (CCPA) Secretary, Larry Gomoll (GGCCA) Treasurer 12 years on MPAC Board, Jill Hill (NAN) Vice President member for 16 years, Tom Webster (UofM) President, Board member for 25 years, Misty Annala (JAS) First year, Alyssa Roggow (GFSA) First year, Jim Peaco (EPAC) 10 to 12 years with organization, John Zirkle (WMPAC), two years, Keern Haslem (Executive Director) First year. Housekeeping Announcement by Tom, receipt of Check from MTA for remaining funding after dissolution, for $2500 for matched funds, via John Barsness. To go into a separate account as of the beginning of next fiscal year. Public Comments Tatiana Gant (Montana Arts Counci) thanked us for welcoming her. Announcements 8 shows at CCPA some which had somewhat diminished attendance, due in large part to rough weather in February. GFCCA put on 6 shows, which all went well, except one with bad weather. Fees are going up next year, their 90th year, to approximately $13 per show. Which will bring the season ticket cost to $84 for current members. Record season for NAN, except their February show, which will have gotten snowed out. Artist fees were up. But two WESTAF grants and one IMtour grant came through for Seffarine. Kristine Astell and the Heart Strings. Tom’s life has changed greatly because of dean changes in business and journalism at U of M. First time in six deans the new dean set foot in his office. The concert market in Missoula is saturated. A lot is happening though. Judith Arts presented four concerts. Okaidja Afroso played the night of horrible weather. Alyssa’s season has been remarkable. She travelled with Harry Potter live and played school shows as well as Chamber Orchestra business, as well as a concert in Rochester, NY. Six shows at EPAC, plus a talent show. The local resort tax is treating their organization well. They’ve enjoyed improvements to their theatre as well as artist fees. They have a large board with some vacancies. Jim (Peaco) is the sound man. WESTAF is helping book Dennis Stroughmatt and Stringfever. Tourism tax benefits towns smaller than 5000. John Z has seen great benefits from the resort tax. That tax base has reached 8 mil. Affordable housing in Big Sky has become a challenge though. How much of that funding will start to go to infrastructure? Their season was great. They’ve been taking on Broadway level self produced shows. Their next year will offer trucked in shows. New business: amended the by-laws to require the Artist’s Rep to be based in Montana. Discussion: motion tabled. Election of officers Officer elections took place in January. Volunteers for Presenter Development Panel (August) and Showcase Artists (November) Presenter development panel (quick-grant Panel) volunteers are expected to be Tom, Kristin and John Z. as well as Keern. Showcase Artist selection jury will consist of Tom, Jim and Keern. At the state level it is critical for MPAC to demonstrate community engagement, in terms of dollars. Otherwise, adequate matching funds won’t exist for our grant application in 2020. Silent auction items need to be available to a wide array of people, not just artists and presenters. MONDAY WESTAF granted to CCPA 2 TourWest, NAN 2 TourWest and 1 IMTour, JAS TourWest, EPAC 2 TourWest January Minutes, Jill was re-upped for another term that change. Jill moved, Connie seconded, all approved. Artists would like a desert in the Artist Meeting. We would gladly agree to bait them to attend. Prospective Presenters: YO theatre in Sheridan to check into for a presenter organization. Hardin, Ralph Paulus Montana Brewers Association Approval to extend Keern’s reach Prospective Former presenters: Chouteau, White Sulphur Springs, Havre, Calendar link to Lively Times Links to MPO webpages? Affiliate members IMTour Presenter Profile links Non-profit (based on budget size) v. Commercial Presenter Membership Rates Affiliate Member Rate Tourism Board Affiliation Community College Affiliates Library Affiliates Theaters and Civic Center Donation button on website Foundant operates out of Bozeman and provides registration for Artists and Presenters. What needs to be in the program, as well as all pertinent application information. Tom moved to proceed with Foundant. Tatiana described a Biennium agreement via MAC at no cost through fiscal year 20 and 21. Following that time their may be a cost to MPAC for administration rights. Larry seconds adopting Foundant. All in favor. Adjourn for lunch at 12:27 Meeting resumed at 1:17 Donation caption on bottom of flyer for the public to donate. 50/50 at the jam session. Silent auction during the showcase. Schedule fall conference call. Meeting adjourned at 2:30
June 9th and 10th, 2019
MPAC Board Meeting Sunday, January 26, 2020 Grand Union, Fort Benton MT 11:00 a.m. Meeting called to order 11:20 Present: Keern Haslem Executive Director, Tom Webster UofM, Larry Gomoll CCCCS, Connie Jenkins CCPA, Jim Peaco EPAC, Misty Annala JAS, Jill Hill NAN, Tatiana Gant MAC, John Zirkle WMPAC (virtual attendance) Absent: Alyssa Roggow Artist Rep Artist Feedback Alyssa collected: Overall, positive--artists had a good experience. Found turn-the-tables and Jam Session to be helpful Would like greater clarity of information: No contact person listed on website/better site Schedule is unclear about which events artists are supposed to got to, be involved in Would like a complete list of attendees w/email address (artists & presenters) so they can take notes/keep track of who they meet What happens at the end/what’s the follow-up process? For Turn-the-tables, artists would like a packet similar to what presenters get for artists, with info about each presenter, the kind of grants they use, and room to make notes More time for resource room--this year felt cramped, and there wasn’t time for presenters to talk to everyone (badge raffle could only be for presenters who have gone to every booth) More accessible to artists, especially non-showcasers: Have a day pass available at a cheaper price point For artists to check it out without paying a booth fee How can MPAC have a stronger presence throughout the year, or be a resource for presenters & artists apart from the showcase? Perhaps have a session by artists for artists on how to put together a great showcase, and/or the business side of things--how they handle marketing, grants, etc. Tom asked for comments on conference Program notes: include artist info, genre, location, grant eligibility Give less space to non-showcasing artists Block Booking page was great - put in showcase order Presenters still want a paper copy of contact info for presenters and artists Stage notes: Interviewing artists during stage transitions good idea, but flow needs to improve Enjoyed new MC’s Communication issues - need headsets for techs, projector was purchased but not used, we may still need paper copies of tech riders, techs may need artist phone numbers. Keern will have post production meeting. Jill reported Silent Auction raised $832 Summer Board meeting set for June 13-15 2020. Rooms will be reserved at Grand Union Next year’s conference dates will be January 29-31 2021 in Great Falls Finance report presented, Keern will file a final report for conference. Conference cost estimate: $11,000 Conference income estimate: $13,000 Tom moved to raise the registration fee for artists to $50 for MPAC. Booth rates will stay at $150. Connie seconded. Tatiana spoke about the Lively Times Statewide calendar, which will be closing down in June. She urged us to reach out to Christie Neimeyer and other state entities who use this calendar service. Keern reported on his work with the Reggie Watts project - RegFest. He has asked to deposit funds for this project in the MPAC savings account. The board asked for more clarification from an accountant to make sure there are no conflicts. Keern will report back with that information. Board members: no terms expire until 2022. Meeting adjourned at 12:45